19 February 2017

Sunday Start Monthly Inserts

A few weeks ago I showed you all how you can create Sunday start weekly inserts. Today I'm going to dive in and show you to how to create Sunday Start Monthly inserts.

The process is similar, if anything slightly easier. Whilst I'm only covering Monthly inserts, the same principles will apply to changing any monthly calendar including the ones at the top of some of our weekly inserts.

Fortunately the change is only in the Word source document, you do not need to change anything in the Excel source document.

So starting with a conventional Monday Start Month on One Page:


In the Word source file if you toggle the preview in the mail merge tool you will see the merge fields as shown below:


To change this to Sunday Start you obviously need to move the header days across by one column and move Sunday to the start of the week.

You then need to move the merge fields for Sunday across to the start column but shifted down the table by a week. As follows:


Toggling the mail merge preview gives you the final result:


Once again can I emphasise that we have no intention of providing Sunday Start inserts in addition to Monday start ones at present. So if you really want Sunday Start inserts it is time to learn how to do the mail merge etc to be able to create your own inserts.

To help you get started, here are the source files I created for the screen shots above:

Sunday Start Month on One Page - Word Source file, Excel Source file.


Creative Commons License

This work by Philofaxy is licensed under a Creative Commons Attribution-NonCommercial 3.0 Unported License. Please download, adapt, use, share, but do not charge or use commercially.

18 February 2017

Web Finds - 18 February 2017

So I hope you have had a good week

So now it is time to enjoy a great collection of blog posts from around the internet, so grab a drink and make yourself for our weekly round-up.

Here are some Philofaxy posts you might have missed this week:
  1. Web Finds - 11 February 2017
  2. Reader Under The Spotlight - Leila
  3. Van der Spek Meet Up - June 2017
  4. PlannerCon Europe 2017
  5. Free For All Tuesday - No 315
  6. Web Finds - 14 February 2017
  7. The Great Organiser Hole Spacing Conspiracy Revisited
  8. The Hitchhikers Guide to the Plannerverse - Episode 50
  9. Free For All Friday - no. 431 by Anita
So here are the latest Filofax and other brand blog posts from around the Internet. Don't forget to leave a comment on the posts you enjoyed reading, all bloggers enjoy getting comments.
  1. Nuovi divisori per la Filofax pocket Siena  - A little trip in Flavia's world
  2. My planner collection - Sharondippity
  3. VIP First-Class Lifestyle Session at PlannerCon March 11-12 - Plannerology
  4. Special croco Junior - Blog Vdsshop
  5. February 2017 | Issue 4… “Someday…” - Paper Planning Magazine
  6. VDS planners and me - Blog - PlanCademy
  7. Speakers' Corner Saturday - 370 - Filomaniac
  8. GTD and Attention - Getting Things Done®
  9. Control that Washi tape - My Filofax Blog
  10. Pocket Wedding Planner - The Organizeaholic
  11. Wish List - Life with my Planners
  12. The 6 Essential Steps To Successful Goal Setting - Cupcakes and Cadenzas
  • We monitor over 400 blogs and sites, your Filofax/Organiser blog posts could appear in this list, just contact philofaxy at gmail dot com to be added to our monitoring list. 
  • We can not guarantee people will read your posts, but we know there is a higher chance of people reading your posts and returning to read other posts if you make them interesting with pictures and good hints and tips. Do not forget to give your posts a title... 
  • Your Filofax/Organiser posts could appear in this list, just contact philofaxy at gmail dot com to be added to our monitoring list. 
  • For some general tips on Filofax Blogging, please see this post

We are on the look out for more people to take part in Reader Under the Spotlight. If you would like to appear in this feature then please contact Steve : philofaxy at gmail dot com  Thank you.

And have you tried reading one of my Flipboard magazines yet? It works great on a tablet or smart phone, but you can view them on a desktop machine as well. Be sure to Follow the ones you like and you will get notifications when I update them.

View my Flipboard Magazine. View my Flipboard Magazine. View my Flipboard Magazine. View my Flipboard Magazine.

View my Flipboard Magazine. View my Flipboard Magazine. View my Flipboard Magazine. View my Flipboard Magazine.

Enjoy

17 February 2017

Free For All Friday - no. 431 by Anita

I have owned quite a few Filofaxes over the years, but tend to keep a pretty small collection as I usually sell one if I purchase a new one. This has enabled me to try out a good variety and I've realised that my preference is for older models in red, brown or black colour. I think that partly I like the layout and design of the vintage ones, but it's occurred to me recently that I also prefer owning something with a bit of character. It also needs to be in a darker colour, so that it doesn't show wear and tear so easily. As a recovering perfectionist, I can absolutely understand why someone would want to keep their binder in pristine condition by keeping it in a pouch, but for me personally trying to keep things like new just caused me stress. I think that nowadays I probably enjoy using them more as I'm not worried about damaging or marking them with use.

Do you keep your binders in a pouch, or do they get shoved into bags (like mine)?

And as always, as it's Friday please feel free to discuss anything organiser related.
Have a great weekend.  

16 February 2017

The Hitchhikers Guide to the Plannerverse - Episode 50


Organising your significant other!

Have you got a partner who tells you to remind them to do what they forgot to do?

We do! join Steve and Karine for another episode of how to plan when your significant other refuses to.

If you have ideas for future episodes please send them to steve at philofaxy dot com

Show Notes (timings approximate)
00:00 - Introductions
01:00 - 'Remind me to.....'
03:00 - First world planner problems
03:45 - Shared calendars
05:45 - What works for them
06:15 - Travel plans - Kayak
08:00 - Start them young
13:00 - Be the planner in the partnership
16:30 - Organised people
17:45 - Indexing your notebooks - Ray Blake
19:00 - The Pocket Notebook Book - Ray Blake
22:00 - GTD - David Allen
25:00 - Decoration of your planner helping you remember different weeks
27:00 - Colour coding challenge
29:00 - Tips of the week.

And in case you are wondering... Alison rang the restaurant and the date and time suddenly appeared on our shared calendar!

Episode 50 - Organising your significant other!


A direct download is also available here: Episode50.mp3

Show notes: A5 docx pdf  Personal docx pdf

NB: A5 is in A4 format so it can be scaled to suit A5 or A6 size. Personal is for printing direct on Personal size paper.



Presenters - Karine Tovmassian and Steve Morton
Editing and production - Steve Morton

Our Websites:
Karine T: Plannerology, Karine Tovmassian (IG)
Steve: Philofaxy, Travellers Notebook Times, Mr Philofaxy (IG)

Naturally we would love to hear your feedback on the podcast. If you use iTunes please gives us your rating or reviews of the podcast.

If you want a quick link to all the podcasts remember: http://philofaxy.com/podcast/

Previous Episodes:

49 - Creating the ultimate planner - A5 docx pdf  Personal docx pdf
48 - Getting past New Years resolutions - A5 docx pdf  Personal docx pdf
47 - How to understand being a planner newbie - A5 docx pdf  Personal docx pdf
46 - Buying and Selling 101 - A5 docx pdf Personal docx pdf
45 - A5 or A6 - A5 docx pdf  Personal docx pdf
44 - End of Year - A5 docx pdf  Personal docx pdf
43 - Digital Planning vs Analogue Planning - A5 docx pdf  Personal docx pdf
42 - Planning vs Organising - A5 docx pdf  Personal docx pdf
41 - Short and Long Term Planning - A5 docx pdf  Personal docx pdf
40 - Good and Bad Planner Habits - A5 docx pdf  Personal docx pdf
39 - Tackling Planner Size Change - A5 docx pdf  Personal docx pdf
38 - Self-Improvement or Personal Development - A5 docx pdf  Personal docx pdf
37 - What is productivity anyway - A5 docx pdf  Personal docx pdf
36 - The Planner Community - A5 docx pdf  Personal docx pdf
35 - Wellness Planner - A5 docx pdf  Personal docx pdf
34 - Listeners Question - A5 docx pdf  Personal docx pdf
33 - Pens and other writing instruments - A5 docx pdf  Personal docx pdf
32 - Proper storage, care and shipping of planners, rings etc - A5 docx pdf Personal docx pdf
31 - Guest Interview - Louise Umeki - Plannercon 2017 - A5 docx pdf  Personal docx pdf
30 - Form Following Function -  A5 docx pdf  Personal docx pdf
29 - Seasonal To Do Lists - A5 docx pdf  Personal docx pdf
28 - Making and keeping annual goals - A5 docx pdf  Personal docx pdf
27 - Organising the family - A5 docx pdf  Personal docx pdf
26 - Guest interview - Theresa Hall - A5 docx pdf  Personal docx pdf
25 - Guest interview - Ray Blake - A5 docx pdf  Personal docx pdf
24 - Defining the important things from the urgent things - A5 docx pdf  Personal docx pdf
23 - Guest interview with Rita Sedani - A5 docx pdf  Personal docx pdf
22 - Printing your own inserts - A5 docx pdf  Personal docx pdf
21 - How to derail your planning system by over thinking - A5 docx pdf  Personal docx pdf
20 - Digital devices/services and your analogue planner - A5 docx pdf  Personal docx pdf
19 - What To Keep In Your 'Others' Tab - A5 docx pdf  Personal docx pdf
18 - Zombie Apocalypse Preparation - A5 docx pdf  Personal docx pdf
17 - Managing Finances In Your Planner - A5 docx pdf  Personal docx pdf
16 - Planning for those of us who actually can't live without planning, with guest co-host Carie Harling - A5 docx pdf  Personal docx pdf
15 - Automation NirvanaA5 docx pdf  Personal docx pdf
14 - Work Life Balance and Your Planner - A5 docx pdf  Personal docx pdf
13 - GTD Productivity And Using Your Paper Planner - A5 docx pdf  Personal docx pdf
12 - Job Seeking and Keeping - A5 docx pdf  Personal docx pdf
11 - Planner Fail -  A5 docx pdf  Personal docx pdf
10 - Planner Hacks - A5 docx pdf  Personal docx pdf
9 - Planner Planning - A5 docx pdf  Personal docx pdf
8 - Choosing Inserts - A5 docx pdf  Personal docx pdf
7 - How do you carry your planner - A5 docx pdf  Personal docx pdf
6 - Planners on the go - A5 docx pdf  Personal docx pdf
5 - Why would you pay more than the price of a Filofax? - A5 docx pdf  Personal docx pdf
4 - Using Your Planner To Create Permanent Habit Changes - A5 docx pdf  Personal docx pdf
3 - Getting on with two or more planners - A5 docx pdf Personal docx pdf
2 - Where to start your planning journey and why - A5 docx pdf  Personal docx pdf
1 - What size and why....  - A5 docx pdf  Personal docx pdf

15 February 2017

The Great Organiser Hole Spacing Conspiracy Revisited

It is over 5 years since I wrote a similar post to this. This post is an up date/re-write on that post.

You might wonder is it hole spacing or ring spacing? Well in a way it is both, but you either have an organiser with rings of a certain spacing... or paper inserts pre-punched with a particular hole spacing. The fun starts when you start to try and mix and match these things.

Doing research into hole/ring spacing I never imagined how difficult it was or how many varieties of the two there were.

I've decided to concentrate on the most popular ones in our community, but there are many many more, how many more? Well take a quick look at this web page and you will see what I mean! Hans and I have exchanged a few emails on the topic! You always knew I was a Dull Man, you now have confirmation!

The focus of this post will of course be Filofax organisers and what hole spacing they use. As well as hole spacing I will include notes on paper size, so you will at least have the information for Filofax if you come across another brand of insert and you can ask them the right questions with regards to size and hole spacing. 

Before we get in to this too deeply, here is an explanation of what I mean by 'hole/ring spacing' and a picture might save a few words!


This is the dimensions for a European 'Two Ring' binder, in this case the hole spacing is 80mm the drawing also shows the tolerance of ±0.5 mm on that dimension allowed for in the ISO standard for hole punches.... yes such a thing exists!

Filofax Mini 
The Mini size uses 5 rings each spaced by 19mm or ¾ inch. The paper size is 67 mm x 105 mm.

Filofax M2
Filofax M2 uses only 3 rings spaced by 19mm or ¾ inch. The paper size is 103 mm x 64 mm, which is similar to Mini, but it is used in landscape layout rather than portrait

Van der Spek Mini/Succes
The VdS Mini uses 5 ring spaced in 19mm or ¾ inch, 25.4mm(1 inch), 25.4mm(1 inch) and then 19mm(¾ inch) spacing, with a paper size of 68mm x 108mm.

Filofax Pocket/Gillio Pocket/Van der Spek Junior
The Pocket size uses 6 rings each each spaced by 19mm or ¾ inch. The paper size is 81mm x 120 mm. A number of other brands use this size and spacing. Older Filofax Pockets used only 4 rings, details of those are in this post.

Gillio A6/Van der Spek Senior/Mulberry Agenda
These three use a common ISO A6 (148x105mm) paper size with 6 rings are spaced in to two groups of 3 rings. The two groups are spaced by 38 mm(1.5 inches) and the three rings having the common 19 mm(¾ inch) spacing between them.

Franklin Covey Pocket
Franklin Covey Pocket size also uses the same ring spacing as A6, but their inserts are not A6 size, instead they use 3.5 inch by 6 inches (89x152 mm) so narrower than true A6 inserts and factionally taller

Succes Senior
Again the same ring spacing as A6 but their inserts are 95x152mm (same width as Personal) which is yet another combination.

Filofax Personal
Filofax Personal size is a very common size, it uses 6 rings split in to two groups of 3 rings. The two groups are spaced by 50 mm or 2 inches with the three rings having the common 19 mm or ¾ inch spacing between them. The paper size is 95mm by 171 mm.

Whilst the hole spacing is a common feature of other brands, be aware that some brands use paper wider than 95mm, this can cause problems especially in the compact and slimline Filofax organisers, which with their smaller ring sizes have narrower covers. Try before you buy... is the best advice... or if you are buying on line, establish the exact size of the paper or the tabs and make a mock up of your chosen size.

Franklin Covey Compact/Day Timer Portable
The Compact and Portable models both use the same ring spacing as Filofax Personal. However Franklin Covey inserts are 12mm wider than Filofax ones at 108mm wide. Day Timer use the same size inserts as Filofax Personal.

Filofax A5
Filofax A5 uses paper that is 148 mm by 210 mm, exactly the size of European ISO standard A5 paper. However the company chose for what ever reason to use 6 rings, again like the personal size split in to two groups of three rings. The two groups are spaced by 70 mm or 2¾ inch with the three rings having the common 19 mm or ¾ inch spacing between them.

One little oddity or 'did you know' fact about the spacing that Filofax chose for A5, is that you can fit two Mini Pages on to the rings and the pages don't overlap... I can cure any insomniac with these bits of trivia!

Now looking at other brands, it all gets very different to Filofax, so much so that re-punching some of these other sizes can turn your diary insert in to something resembling a Swiss cheese.

Mulberry Planner and Quo Vadis Time 21 size organisers use A5 paper (148x210mm), but with 6 rings are spaced in to two groups of 3 rings which have the same spacing as Filofax Personal size. As we have previously mentioned Mulberry sizes on all of their binders are different to Filofax, a previous Philofaxy post gives all of the details for this brand.

So QV Timer 21 pages need to be re-punched but the Filofax holes fall neatly between the original QV holes.

Time Manager International TMI like Quo Vadis use Filofax Personal hole spacing in their A5 products, but only 4 rings not six, they miss out the middle ring of each 3 ring group. So they have 38mm and 50mm spacing Again re-punching their inserts results in having 12 evenly spaced holes. 

Franklin Covey Classic and Day Timer Desksize in the USA use a page size of 140mm x 216 mm (5.5 x 8.5 inches) which is close to A5 in size (slightly narrower, but slightly taller), but the hole spacing is very different to Filofax. Firstly they use a 7 ring binder, the rings are spaced at 1 inch 1 inch, ¾ inch, ¾ inch, 1 inch, 1 inch. This combination does not line up with Filofax A5 spacing

Punching one of these to fit a Filofax A5 will result in pages that look something like this:


As you might be able to see, the top and bottom holes of the row of 7 holes are very close to the top and bottom holes of A5 Filofax, in fact when punched those holes become oval in shape.

Be aware that some companies sell inserts as 'A5' but they are in-fact 'Half Letter' size (140mm x 216 mm) but they are punched for Filofax A5 spacing. I've also seen another company selling 'A5 inserts' that were 146x210mm in size. Clearly some peoples ideas of standards and tolerances varies! 

Filofax Deskfax
Filofax Deskfax comes in two varieties, the first one uses the same 6 ring personal ring spacing but with pages approximately twice the width of personal size. And more recently using a 9 ring mechanism with ISO B5 size paper (176x250mm). The rings are spaced as three groups of three in ¾ inch (19mm) spacing with the groups spaced 2 inches (51mm) apart, which gives you the opportunity to put Filofax Personal pages on to either the top two groups of rings or the bottom two groups of rings.

Filofax A4
As previously discussed the A4 size is 297 mm by 210 mm a standard European ISO paper size, the four holes are each spaced by 80 mm, again which is an extension to the ISO standard spacing (ISO 838) Nearly all binders in Europe that use A4 paper use this four hole spacing so finding alternatives shouldn't be an issue.

In the USA, Franklin Covey Monarch and the Day Timer 'Folio' size which is 216mm x 280mm (11 inches by 8.5 inches) which is a fraction wider than A4 but shorter. These also uses 7 rings spaced 1 inch, 1 inch, 2¼ inches, 2¼ inches, 1 inch, 1 inch. None of these 7 holes aligns with the Filofax 4 holes.

After attempting to create a suitable image on my computer and failing I resorted to pen and paper! I hope this picture puts the text above in to some sort of context.


I have concentrated on the main brands and sizes that we come across on a regular basis in the phILOFAXY community, it is no where near complete in its coverage of all brands/sizes/formats.

I hope things are a little clearer now... if not... please ask questions in the comments and I will try and respond.

14 February 2017

Web Finds - 14 February 2017

So I hope you have had a good weekend.

So now it is time to enjoy a great collection of blog posts and videos from around the internet.

We start with a massive plug for Karine at Plannerology and the event she is hosting at PlannerCon USA in March.


Meanwhile here are a selection of the latest Filofax videos for your enjoyment.
  1. TOC TOWN ~ LOCAL: DAYTIMER FEBRUARY SETUP - LadyNik Brisard
  2. TOC TOWN ~ LOCAL: DayTimer February Setup - LadyNik Brisard
  3. Covented to paper sugar planner ,from Franklin covey for now! - BROOKLYN WOMEN EMPOWERMENT GROUP
  4. Plan With Me Franklin Covey Budget Planner Feb 13 thru 19th - The Clumsy Crafter
  5. Planner Update, Planner Dilemma Solved! - Obrooks7701
  6. My Planner & Journal Lineup for 2017 - Seaweed Kisses
  7. Royal gypsy Van der Spek set up - LOVEEXTRAATTENTION
  8. Planner filofax 手账 - dragon wood
  9. Plan With Me ♡ Filofax Wochendeko ♡ KW 6 /2017 * smile of nature * - Diamondis Creativ
  10. Siyah Beyaz Bir Sayfa --- Schwarz Weiße Seite gestalten FILOFAX --- Black and white side - RENKLi KALEMLERiM
  11. Filofax Setup - LauraTheres
  12. Plan with Me || Weekly Spread || Filofax A5/Bullet Journal - Indigo Nili
  13. PLAN WITH ME | Pocket Filofax 2/6-2/12 - Paper Plans
  14. My Planner Setup for 2017/Filofax Malden/Planner Flip Through - TheCraftyMom
  15. 2017 PLANNER SETUP | FILOFAX PERSONAL INSERTS, DIVIDERS, FREE PRINTABLES AND MORE! - TwinsandMe101
  16. BULLET JOURNAL // Caderno X Fichário? (Filofax) - Maria Lowen
  17. My 2017 Patent Filofax Planner Setup - Lisa Lachhman
  18. Domino Soft Filofax UNBOXING in Pocket and Personal Pale Pink New Planner - The Personified Pen
  19. Menu / Meal Planning in my Personal Size Filofax - Addicted 2 Planning
  20. La mia AGENDA FILOFAX POCKET (Turquoise) - Carly
  21. In my Filofax for 2017 - Tracy Reinhardt
  22. Filofax Domino Soft - Personal size - First look - One Fantastic Find!
  23. My 2017 Planner Set up Filofax Malden - Need Of Spirituality
  24. Getting Things Done #gtd bookmark for my Bullet Journal in my personal size Filofax - Addicted 2 Planning
  25. Moving from one PLANNER to another (Filofax/Midori)/MySummerTouch - mysummertouch
  26. {ENG} My Filofax Planner Setup | Stay Focused with Goals & Stay Organized with GTD - Plannergirl 777
  27. Filofax Cavendish personal update - SarahPlans - SarahPlans
  28. Filofax Malden black pocket planner set up - on the go planner/purse - SarahPlans - SarahPlans
  29. Filofax Heritage - One Fantastic Find!
  30. London Meet Up Shopping Haul 2017 // KiKi k // Paperchase // Tiger // Hema // Christmas pressent - Gemma Rose Crafts
  • For tips on how to improve your videos, please see this post.  Also this video too Webfinds 
  • Your Filofax/Organiser Videos could appear in this list, just contact philofaxy at gmail dot com to be added to our monitoring list. 
My Week Posts
  1. My week #252 - Paper Lovestory
  2. Plan with me || Tatty Teddy - Karens Obsessions
Enjoy.


Free For All Tuesday - No 315

So what questions or discussion points have you got for us today?

It is Tuesday after all so fire away.

13 February 2017

PlannerCon Europe 2017



Check out http://plannercon.eu more information soon....

There is also a Facebook Group and a Facebook Page, give the page a like to keep up to date.

Keep checking them all for the latest information

Van der Spek Meet Up - June 2017

We are having another Van der Spek meet up at the workshop in Puttershoek.

Firstly please read all of this post before checking your diary.

The number of places available are limited to just 8 people, unfortunately this is due to the size of the workshop. Hopefully there will be future meet ups, so if you miss out on this one there will be a chance again in future.

We will open the mailbox for you to apply for a place on the meet up on Friday 17th February, this is so you have some time between reading this and Friday 17th to check your diary, check the costs of travel and timings etc. There are full details about how to apply for a place at the end of this post.

So here is the outline of the visit and details of what we aim to offer on Friday 9 June - Saturday 10th June.



People travelling some distance (like Janet and I) will be in Rotterdam on Friday afternoon 9 June. I will be staying in the Thon Hotel in Rotterdam, last year this was called the Tulip Hotel, it was reasonably priced and conveniently located.  You will be responsible for paying for your room, we have found booking.com the easiest way to book rooms. Please don't book until you have a confirmed place on the meet up.

On the Friday evening for those people that arrived that day, we will meet up at the hotel and eat out in Rotterdam, possibly at Vapianos in Rotterdam. If that name sounds familiar, yes it is the same chain of restaurants as the ones we visit in London for the Philofaxy meet ups. The food is good and reasonably priced and you order using a simple smart card system and pay for just what you ordered.


On Saturday morning (10 June) following breakfast at the hotel we will travel together by public transport or car to Puttershoek aiming to get to the workshop by 10:30am.

During our visit there we hope to do the following:
  • A factory ‘tour’/presentation of models, history of the company. 
  • Stopping for lunch may be at about 12:30-13:00 for say 45 minutes allowing people plenty of time to ‘mingle’ and chat with the others.  
  • There will be a display of items that are for sale on the day from your many items of stock
  • Ring swapping demo by Steve! 
  • Diary creation demo by Steve - Amendment and then mail merging the Steve Morton/Ray Blake diary inserts (if people want to discover this!)
  • There will be a brain storming session looking at design ideas and any other feedback items on the Van der Spek website/customer service areas etc etc.
  • Design your own organiser on the day, with the chance to see the leather that will be used etc. 
  • Future organiser designs with thoughts and feedback from the group to Petra.  
  • Question and Answer Session.
  • If you are staying on in the hotel on the Saturday evening, we will once again go out as a group to eat, including the Van der Spek family.
Please note the above programme is provisional and is subject to changes over the next few weeks.


On the Sunday depending on our individual departure times there might be a possibility to look around the city before we travel home again.

To be clear, each attendee will be responsible for the cost of their travel to Rotterdam and hotel costs, evening meal (on Friday) etc. However a buffet lunch will be provided on the Saturday at the workshop.

To book a place at the meet up please email Steve: steve@philofaxy.com after 9am (Paris time) on Friday 17th February. With the subject of your email 'Van der Spek'

Steve will confirm you have a place within an hour of sending your email. The confirmation will contain further details about timings etc. Once all places are allocated a reserve list will also be created in case there are any people that have to pull out of the meet up after being allocated a place.

If you have any questions about the meet up please contact Steve at the above email address and he will respond as quickly as possible.

To see what the meet up was like last year take a look at the post I did afterwards.

We look forward to hearing from you.

12 February 2017

Reader Under The Spotlight - Leila

Today I would like to introduce you to Leila.

Hello, my name is Leila. Although I have always used a paper agenda ever since in primary school, I am new to the Filofax world. After reading so much on this great blog, I thought I could contribute as well. :)

1. When did you buy your first organiser and what was it?

I bought my first Filofax last year as a way of coping with the different tasks and schedules I had to juggle between study, work and taking care of my children. It is my only Filofax so far and it is the lovely personal-sized Filofax Saffiano in Aquamarine.

2. Out of the organisers you own which is your current favourite (Style and Size)?

As I have just one Filofax I only have a tentative wish for a possible future organiser: An elegant A5 Filofax for client meetings, eg. the A5 Compact Heritage in brown or an A5 Lookwood.

3. How many Filofax or other brands of organisers do you own?

See above, just one (at the moment).

4. What do you use your organisers for?

In these sleep-deprived times (My kids are young and bad sleepers) my Filofax is basically my external brain. I use it for scheduling and maintaining tasks lists as well as for keeping important information that I might need on the go.

5. How many sections do you have in your organiser and what is each section used for?

I have 5 main sections:
  • Calendar
  • Study
  • Family
  • Personal
  • Work


The way I set up my Filofax comes from the fact that I easily get overwhelmed with my countless tasks and I tend to focus on the tasks that are the most urgent and that are related to my children or study – the two areas in my life that require the most urgent attention. As a consequence, I neglect the other two areas in my life that are not as urgent: personal projects and work projects. (On a sidenote: But wait, work is not urgent? You might ask. The thing is that I am freelance translator but I can only work on my business when I am not taking care of my children or study for my Master degree. You might see the problem now: As long as I prioritize the urgent areas of my life – children and study – I do not allocate time for my business.) To fight this problem I have consciously given the same amount of space in my Filofax to each area of my life.



Each section is then subdivided into three subsections: Jetzt, Bald and Information (Now, Soon and Information, for the non-German speakers). Each Soon subsection holds my projects for the particular life area. I then choose the project I want to work on and move it to the Now subsection. This way I do not get overwhelmed with the amount of work to be done because the projects I am not working on are hidden away. The Information subsection simply holds the most essential information I might need on the go or refer to often – telephone numbers, addresses, packing lists and birthday dates, yearly recurring tasks etc. (depending on the life area).

The Calendar section has the Filofax inserts W2P and a yearly overview. This section holds my schedule and the tasks of each of the current project of each life area. The Calendar section combines therefore the four life areas and ensure that I do not allocate to many tasks in a week. In the future, I might color-code the tasks in the calendar in accordance with the page color of the other sections but so far I have not needed it.

6. If you could design your own Filofax what would it feature?

I have a hard time coming up with a good idea. I'll think about it and will post it in a comment on Philofaxy. :)

7. What's your favourite Filofax tip or hack?

Not to change the system too often and give it time to see if it works before changing it. (I think this tip was from a Hitchhiker's Guide to the Plannerverse episode.)

8. Have you ever attended a Philofaxy meet-up? if not do you intend to one day?

I do not have attended a meet-up so far. I don't think I'll attend one in the future. However, I might join a Skype chat at some point. :)

9. What was the last movie you watched?

Ex Machina

10. What was the last book you read?

Abbadon's Gate by James S. A. Corey

Thank you Leila.

As you know we are always looking for new people to appear in our 'Reader Under Spotlight feature, you don't have to be 'well known' or a long term user to be considered to appear in this 'spot'.So please contact Steve philofaxy at gmail dot com today.

Thank you.

11 February 2017

Web Finds - 11 February 2017

So I hope you have had a good week

So now it is time to enjoy a great collection of blog posts from around the internet, so grab a drink and make yourself for our weekly round-up.

Here are some Philofaxy posts you might have missed this week:
  1. Web Finds - 4 February 2017
  2. Agendio A5 Filofax refills by Laurie
  3. Guest Post - Pen Loops - Graham
  4. Free For All Tuesday No. 314
  5. Web Finds - 7 February 2017
  6. London Meet Up - Saturday 6 May 2017
  7. The Hitchhikers Guide to the Plannerverse - Episode 49
  8. Free For All Friday - No 430 by Steve
So here are the latest Filofax and other brand blog posts from around the Internet. Don't forget to leave a comment on the posts you enjoyed reading, all bloggers enjoy getting comments.
  1. Pastel Pop - Filofax Blog
  2. Feeling purple. Medium Van der Spek Touch Me in purple - Sharondippity 
  3. Denim passt zu allem - Filomaniac
  4. Why things don’t get done - Getting Things Done®
  5. Week on Right…or Left? - Quo Vadis Blog
  6. Running a Work and a Personal planner - vanilla folders
  7. Records - Life with my Planners
  8. 10 Valentine Gift Ideas For A Planner Lover - Karens Obsessions
  9. Filofax spotted in the wild - This Bug's Life
  10. Neuheiten 2017 (5): Neue Farben für Clipbooks und Notebooks - Filomaniac
  11. Filofax A5 Notebook Review and Set-up - Sam Simpson
  12. Filofax Domino Soft Review - The Stationery Geekette
  13. Dividers - Life with my Planners
  14. Homemade leather balm by Marie from Humblebee & Me - This Bug's Life
  15. Fairy clips for your planner - Lucy-Wonderland
  • We monitor over 400 blogs and sites, your Filofax/Organiser blog posts could appear in this list, just contact philofaxy at gmail dot com to be added to our monitoring list. 
  • We can not guarantee people will read your posts, but we know there is a higher chance of people reading your posts and returning to read other posts if you make them interesting with pictures and good hints and tips. Do not forget to give your posts a title... 
  • Your Filofax/Organiser posts could appear in this list, just contact philofaxy at gmail dot com to be added to our monitoring list. 
  • For some general tips on Filofax Blogging, please see this post

We are on the look out for more people to take part in Reader Under the Spotlight. If you would like to appear in this feature then please contact Steve : philofaxy at gmail dot com  Thank you.

And have you tried reading one of my Flipboard magazines yet? It works great on a tablet or smart phone, but you can view them on a desktop machine as well. Be sure to Follow the ones you like and you will get notifications when I update them.

View my Flipboard Magazine. View my Flipboard Magazine. View my Flipboard Magazine. View my Flipboard Magazine.

View my Flipboard Magazine. View my Flipboard Magazine. View my Flipboard Magazine. View my Flipboard Magazine.

Enjoy

10 February 2017

Free For All Friday - No 430 by Steve

If you have more than a few organisers, do you have any favourites?

The ones you always come back to after a brief break from whilst you have used others in your 'collection'

They are also the ones you will never sell or giveaway no matter what their flaws are!

I'm often asked so 'How many do you own....?' and I reply and then the obvious follow question comes up, 'Which is your favourite?'

Well the picture to the above I think sums up my favourites. My two Van der Spek Custom A5's. The older dark brown one has 35mm rings in it and I use it as my 'reference organiser' it has all my maps and information pages in it. Stuff I need to hand when I'm at home or as a safe storage place between travels.

The lighter brown A5 is my constant companion with my planner and a few notes pages in it, but not a lot else. It has things stored in the pockets I need if I'm out and about. Although I don't always carry this with me.

So what is your favourite? But as it is a Friday don't forget you are more than welcome to discuss anything organiser related.

Have a great weekend.

09 February 2017

The Hitchhikers Guide to the Plannerverse - Episode 49


Creating the ultimate planner

Creating the ultimate planner for work, personal and academic life, a reader suggestion from Kim Kiyabu

If you have ideas for future episodes please send them to steve at philofaxy dot com

Show Notes (timings approximate)
00:00 - Introductions
02:00 - Defining the different aspects of your life
03:45 - Using only one planner
04:30 - Using satellites to your planner (Journals, Notebooks)
05:30 - One planner should have all of your appointments for work and home life
06:00 - Academic calendars
08:00 - Planning around others
09:00 - Sudden realisation
10:15 - Fitting everything in to your day
12:15 - Time blocking
13:15 - 'Up in the Air' - lighten the load  Video
14:00 - Splitting things up
15:45 - Post-its
16:00 - Using two diary inserts
18:30 - Colour coding
20:00 - Fitting in smaller tasks in to the gaps
21:00 - Being flexible
22:00 - Goals
24:00 - Someday
25:30 - Project management
26:00 - Filtering down from Yearly - Daily

Episode 49 - Creating the ultimate planner


A direct download is also available here: Episode49.mp3

Show notes: A5 docx pdf  Personal docx pdf

NB: A5 is in A4 format so it can be scaled to suit A5 or A6 size. Personal is for printing direct on Personal size paper.



Presenters - Karine Tovmassian and Steve Morton
Editing and production - Steve Morton

Our Websites:
Karine T: Plannerology, Karine Tovmassian (IG)
Steve: Philofaxy, Travellers Notebook Times, Mr Philofaxy (IG)

Naturally we would love to hear your feedback on the podcast. If you use iTunes please gives us your rating or reviews of the podcast.

If you want a quick link to all the podcasts remember: http://philofaxy.com/podcast/

Previous Episodes:

48 - Getting past New Years resolutions - A5 docx pdf  Personal docx pdf
47 - How to understand being a planner newbie - A5 docx pdf  Personal docx pdf
46 - Buying and Selling 101 - A5 docx pdf Personal docx pdf
45 - A5 or A6 - A5 docx pdf  Personal docx pdf
44 - End of Year - A5 docx pdf  Personal docx pdf
43 - Digital Planning vs Analogue Planning - A5 docx pdf  Personal docx pdf
42 - Planning vs Organising - A5 docx pdf  Personal docx pdf
41 - Short and Long Term Planning - A5 docx pdf  Personal docx pdf
40 - Good and Bad Planner Habits - A5 docx pdf  Personal docx pdf
39 - Tackling Planner Size Change - A5 docx pdf  Personal docx pdf
38 - Self-Improvement or Personal Development - A5 docx pdf  Personal docx pdf
37 - What is productivity anyway - A5 docx pdf  Personal docx pdf
36 - The Planner Community - A5 docx pdf  Personal docx pdf
35 - Wellness Planner - A5 docx pdf  Personal docx pdf
34 - Listeners Question - A5 docx pdf  Personal docx pdf
33 - Pens and other writing instruments - A5 docx pdf  Personal docx pdf
32 - Proper storage, care and shipping of planners, rings etc - A5 docx pdf Personal docx pdf
31 - Guest Interview - Louise Umeki - Plannercon 2017 - A5 docx pdf  Personal docx pdf
30 - Form Following Function -  A5 docx pdf  Personal docx pdf
29 - Seasonal To Do Lists - A5 docx pdf  Personal docx pdf
28 - Making and keeping annual goals - A5 docx pdf  Personal docx pdf
27 - Organising the family - A5 docx pdf  Personal docx pdf
26 - Guest interview - Theresa Hall - A5 docx pdf  Personal docx pdf
25 - Guest interview - Ray Blake - A5 docx pdf  Personal docx pdf
24 - Defining the important things from the urgent things - A5 docx pdf  Personal docx pdf
23 - Guest interview with Rita Sedani - A5 docx pdf  Personal docx pdf
22 - Printing your own inserts - A5 docx pdf  Personal docx pdf
21 - How to derail your planning system by over thinking - A5 docx pdf  Personal docx pdf
20 - Digital devices/services and your analogue planner - A5 docx pdf  Personal docx pdf
19 - What To Keep In Your 'Others' Tab - A5 docx pdf  Personal docx pdf
18 - Zombie Apocalypse Preparation - A5 docx pdf  Personal docx pdf
17 - Managing Finances In Your Planner - A5 docx pdf  Personal docx pdf
16 - Planning for those of us who actually can't live without planning, with guest co-host Carie Harling - A5 docx pdf  Personal docx pdf
15 - Automation NirvanaA5 docx pdf  Personal docx pdf
14 - Work Life Balance and Your Planner - A5 docx pdf  Personal docx pdf
13 - GTD Productivity And Using Your Paper Planner - A5 docx pdf  Personal docx pdf
12 - Job Seeking and Keeping - A5 docx pdf  Personal docx pdf
11 - Planner Fail -  A5 docx pdf  Personal docx pdf
10 - Planner Hacks - A5 docx pdf  Personal docx pdf
9 - Planner Planning - A5 docx pdf  Personal docx pdf
8 - Choosing Inserts - A5 docx pdf  Personal docx pdf
7 - How do you carry your planner - A5 docx pdf  Personal docx pdf
6 - Planners on the go - A5 docx pdf  Personal docx pdf
5 - Why would you pay more than the price of a Filofax? - A5 docx pdf  Personal docx pdf
4 - Using Your Planner To Create Permanent Habit Changes - A5 docx pdf  Personal docx pdf
3 - Getting on with two or more planners - A5 docx pdf Personal docx pdf
2 - Where to start your planning journey and why - A5 docx pdf  Personal docx pdf
1 - What size and why....  - A5 docx pdf  Personal docx pdf
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